Overview

Vowise feature map

Understand what Vowise helps you do: record, transcribe, organize, review, create content, use multiple platforms, and tune settings.

Audience: Users and teams who need to understand everything Vowise can currently do before choosing a workflow.

Time: 24 minutes

Level: All levels

Scenario

Start with the workflow this guide is designed for before moving into the steps.

As a team lead evaluating Vowise, I want one feature map so I can choose the right workflow for meetings, notes, reviews, drafts, settings, and integrations.

You can name the major feature families, know where each one lives, and decide which tutorial to open next.

Feature tour

Preview the relevant screens and short guide before following the steps. This section highlights the entry point, expected result, and next path.

Guide items

Screens

Video

Platform feature map — Use this screen as a reference for the entry point, expected result, and next step.

Feature map tour

Video guide

Watch this short tour first, then follow the steps below to complete the same workflow.

Complete steps

Start with capture and transcription

The most reliable public path is still capture audio, transcribe it, optionally optimize it with AI, and save it as a searchable record.

You know where recording, import, and records live.

You understand that transcript quality depends on audio, language, dictionary, and template setup.

Separate shaping tools from review tools

Templates, dictionary entries, and AI optimization shape the output. Journal review, AI Chat, memory, and content creation help you reuse the output.

You can decide whether a problem belongs to dictionary, template, or review.

You know which tools create durable knowledge and which only process one record.

Match the feature to the right surface

Web, desktop, mobile, API, and Shortcuts are built for different jobs. Use desktop for long capture, mobile for quick notes, web for review, and API or Shortcuts for repeatable flows.

You know which surface to open for the job.

You can find the relevant settings page before starting a workflow.

Details

Core workflows

Most users start with the same loop: capture something, turn it into text, clean it up, save it where it can be found again, and decide whether it should become review material, reusable knowledge, or content.

Audio capture, upload, transcription, and saved records.
Mobile capture and the mobile floating-ball action wheel for search, AI Chat, Journal, and Favorites.
AI optimization for punctuation, structure, title, tags, and cleaner output.
Prompt templates for repeated formats such as meeting notes, tasks, journals, briefs, and summaries.
Record management: naming, search, grouping, favorites, and reusable transcript history.
Capture Library, Vowise Capture for Chrome, clipboard sync, media sync, captions, and source-backed references.
AI Chat, live AI conversations, AI Memory, and assistant context.
Journal, Awareness Log, period summaries, remarks, triggers, and daily reflection loops.
Content Studio, scheduled topics, generated drafts, image/media review, API keys, Shortcuts, and automation triggers.

Workflow wireframe

Use this map to see how records move through Vowise. The arrows show the usual path, not a required order.

flowchart LR
  Capture["Capture\nDesktop, mobile, browser, upload, clipboard"] --> Record["Record\nTranscript, title, tags, source"]
  Record --> Shape["Shape\nTemplates, dictionary, AI cleanup"]
  Shape --> Review["Review\nJournal, summaries, Awareness Log"]
  Record --> Reuse["Reuse\nFavorites, Capture Library, AI Chat"]
  Reuse --> Create["Create\nContent Studio, drafts, scheduled topics"]
  Review --> Create
  Settings["Settings\nPermissions, keys, memory, sync"] --> Capture
  Settings --> Reuse

Capability matrix

Use this matrix when you are not sure which guide to open next.

Job	Primary surface	Main capabilities	Start with
Capture a voice note or meeting	Desktop, mobile, web	Recording, import, language, pause/resume, transcription	First recording or Mobile capture
Improve transcript output	Web, desktop settings	Templates, custom dictionary, AI optimization, title and tags	Prompt templates or Custom dictionary
Find and reuse a record	Web console	Records, search, filters, Favorites, source links	Manage records or Favorites
Save outside references	Chrome extension, web, mobile share/import	Capture Library, AI tags, saved sources, clipboard material	Capture Library
Review a day or period	Web, mobile	Journal, media captions, period summaries, Awareness Log, Remarks	Review Journal, Media summaries, Awareness Log
Ask AI with context	Web, record detail, mobile handoff	AI Chat, live AI conversations, AI Memory context	AI Chat records or Live conversations
Create public or team content	Web console	Content Studio, scheduled topics, drafts, generated images, source review	Content creation or Content Studio
Automate or integrate	API, Shortcuts, settings	API keys, shortcuts, voice commands, triggers, and platform workflows	API keys or Automation triggers

How features connect

Each feature has a job. Dictionary and templates improve the current output; journal, chat, memory, and content creation help you reuse the result later.

Custom dictionary is useful for names, acronyms, and product terms, but users should validate it with real samples.
AI Chat is useful when you want to ask questions about a record or a saved source.
AI Memory is for durable preferences and context, not every temporary thought.
Journal, Awareness Log, and media sync help connect daily reflection with photos, notes, and follow-up actions.
Remarks make Awareness Log concrete: a quick voice or typed note turns vague activity into a usable statement of what you were actually doing.
Clipboard sync is for copied text, links, snippets, clipboard images, and translation; photo/video media sync stays in the Journal/media path.

Platform-specific surfaces

Some controls only make sense on one platform. The docs should tell users which surface to open instead of implying every setting is everywhere.

Desktop: global hotkeys, microphone/audio device, sound feedback, theme, API key, voice commands, and cross-platform account settings.
Chrome extension: toolbar capture for the current page, right-click capture for selected text, links, and images, and a direct path back to Capture Library.
Mobile: profile, app language, recording language, plan and usage, media sync, memory, task integrations, privacy, device settings, developer keys, and data controls.
Web console: Playground, Records, Favorites, Capture Library, Journal, Content Creation, Credits, Invites, API Keys, Orders, and Memory.

Choose the next tutorial

If you are new, continue with your first recording. If you already recorded something, open settings, templates, dictionary, or review based on the result you want.

Need better spelling? Open Custom Dictionary.
Need a different output format? Open Prompt Templates.
Need to reuse the record later? Open Journal, AI Chat, Capture Library, or Content Creation.